KRA's electronic Tax Invoice Management System, eTIMS, has changed how Kenyan businesses issue invoices. Instead of invoices living only in a receipt book or a spreadsheet, each tax invoice is created through a system that reports it to KRA. For many SME owners the question is not whether to comply, but how to do it without slowing down the counter.
What changes day to day
- Every sale needs a proper invoice. Customers, especially businesses claiming expenses, increasingly ask for an eTIMS invoice.
- Your records must agree. Sales, stock and the invoices sent to KRA should tell the same story.
- Speed still matters. A compliance step that adds minutes to every sale costs you customers at busy times.
The trap: compliance as a separate job
Many businesses issue invoices in one tool, record stock in another and keep the books in a third. Every hand-over is a chance for a mismatch, and month-end becomes a hunt for differences.
A better way: invoice as you sell
In cBiZ, KRA eTIMS e-invoicing is built in. When a sale is made at the till, on the SFA app in the field, or from an online order, the compliant invoice is issued as part of the same step. The sale, the stock movement, the payment and the invoice are one record, so there is nothing to retype and nothing to reconcile later.
Three steps to get ready
- Clean your product list: names, prices and tax settings should be right once, in one place.
- Put every branch on one system, so no outlet issues invoices its own way.
- Train the people at the counter. A good system makes the right step the easy one.
Ready to see it in your business? Start a 30-day free trial of cBiZ, with no credit card and nothing to install, or talk to our team: call 0751 650 020, WhatsApp +254 751 650 020 or email sales@cybcorp.tech.
