When a business is small, everyone can do everything. As it grows, that becomes a risk: prices edited by mistake, stock adjusted without a reason, or payments recorded by someone who should not.
Three controls every growing business needs
- Roles and permissions: each person can do what their job needs, and no more.
- Segregation of duties: the person who records a payment is not the one who approves it.
- Audit trails: every transaction, edit and user action is logged.
Controls in cBiZ
Role-based access keeps conflicting duties apart across finance, purchasing, sales and stores. Multi-level approvals cover purchases, supplier payments, price changes, credit limits and journal entries. Period locking protects closed months, and audit trails record who did what, ready for internal and external audit.
Start simple
- List your roles: owner, manager, cashier, storekeeper, accountant.
- Give each role only what it needs.
- Review user access whenever someone joins, moves or leaves.
Ready to see it in your business? Start a 30-day free trial of cBiZ, with no credit card and nothing to install, or talk to our team: call 0751 650 020, WhatsApp +254 751 650 020 or email sales@cybcorp.tech.
